Is a rental agreement mandatory for CIDB?

Yes, proof of operational address is required for registration and renewal of the license. A rental agreement is one of the accepted documents.

What is the minimum rental period?

A minimum of 1 year is recommended so that the agreement remains valid throughout the CIDB license period.

Does the agreement need to be stamped?

Yes, the rental agreement needs to be stamped at LHDN (Inland Revenue Board) to make it a legally valid document.

Can a virtual office agreement be used?

A virtual office may not be accepted by CIDB. It is recommended to have a physical premises with a valid rental agreement.

Important Document for CIDB License

PREMISES RENTAL AGREEMENT

Premises Rental Agreement for CIDB

A premises rental agreement is one of the important documents required for CIDB contractor license registration and renewal. This document confirms that your company has a valid operational address.

CIDB requires proof that the company has a permanent premises as a business address. A valid and current rental agreement is one way to meet this requirement.

Why Is a Rental Agreement Required?

New Registration

Required as proof of business address when registering for a new contractor license.

License Renewal

A valid agreement is required during the license renewal process.

Address Update

Required if the company moves to a new address and needs to update CIDB records.

Rental Agreement Requirements for CIDB

✓ Agreement must still be valid and not expired
✓ Tenant name must match the company name in SSM records
✓ Premises address must be clear and complete
✓ Minimum rental period of 1 year or more
✓ Signed by both parties (landlord & tenant)
✓ Stamp duty has been paid (stamped agreement)

Rental Agreement Contents

A complete premises rental agreement for CIDB purposes should contain the following information:

Landlord Information — Full name, IC number, and address of the landlord.
Tenant Information — Company name, SSM number, and director's name.
Premises Details — Full address of the rented premises including lot, road, and postcode.
Rental Period — Start date and end date of the rental.
Rental Rate — Monthly rental amount and method of payment.
Deposit — Security deposit and utility deposit amounts.
Terms & Conditions — Conditions of premises usage and responsibilities of both parties.

Alternatives If No Rental Agreement

Own Premises

If the premises is self-owned, provide a copy of the land title or strata title as proof of ownership.

Consent Letter

A consent letter to use the premises from the owner can be accepted as an alternative.

Frequently Asked Questions (F.A.Q)

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